SFWA Job Opportunities

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SFWA Job Opportunities

SFWA Job Opportunity – Office Assistant

The Science Fiction and Fantasy Writers Association (SFWA, Inc.) is hiring a full-time Office Assistant.

Founded in 1965 and now a 501(c)3 non-profit, SFWA’s ongoing mission is to support science fiction, fantasy, and related genre creators around the world.

Compensation: Salary $38,000 – 42,000

Status: Full-time, 40 hours per week. Candidates must be US-based and eligible for legal employment.

Location: Hybrid remote/on-site (conference and event locations)

Benefits: Health benefits, retirement plan, paid-time off, and vacation.

Location: US Based – Remote

With a small staff that supports SFWA’s multiple ongoing projects and services along with hundreds of volunteers, we are currently looking for a candidate to help support the SFWA staff with administrative tasks, such as updating the membership database and sending out and answering member communications. This position reports directly to the Executive Director.

Ongoing Responsibilities

Respond to general email and voicemail inquiries.
Poll stakeholders on calendar availability and schedule meetings via Zoom.
Manage membership database, including data entry.
Update website information when necessary.
Assist with internal communications between committees and other volunteers when needed.
Book travel arrangements.
Assist in creating and proofreading reports.
Compile list of accounts receivables and payables and forward on for action.
Liaise with staff and board members to handle administrative tasks and queries.

Experience

SFWA recognizes all types of experiences and learning. Our primary goal is to hire individuals who learn quickly and support our creative community. The ideal candidate will possess professional background in administrative work or commensurate education / lived experience.

Requirements

Advanced communication skills, both written and verbal.
Ability to work in a complex team environment.
Capacity to multitask and prioritize tasks.
Openness to learning new skills.

Desired Qualifications

Experience working in non-profit organizations and supporting volunteers.
Familiarity with Google Docs, MS Office, WordPress, and Trello.
Understanding of basic project management concepts.

Deadline for Applications

Dec 1, 2024, or until filled.

How to Apply

SFWA is a 501(c)3 non-profit organization and an equal opportunity employer. We do not discriminate on the basis of race, gender identity, religion, color, sexual orientation, sex, marital/family status, national origin, age, physical ability, or income. We strongly encourage applicants within traditionally underrepresented and marginalized communities.

Email a cover letter and resume (Word or PDF) to jobs <at> sfwa <dot> org. Please include ‘Office Assistant Application’ in the subject line.

Please note all job applications will be reviewed by members of staff and the board at SFWA. No AI will be used in assessment of applicants. Additionally, the selected candidate will be required not to engage generative AI in the performance of their duties.

Thank you for your interest in working for SFWA!

SFWA Job Opportunity – Nebula Conference Project Manager

The Science Fiction and Fantasy Writers Association (SFWA, Inc.) is hiring a Nebula Conference Project Manager.

Founded in 1965 and now a 501(c)3 non-profit, SFWA’s ongoing mission is to support science fiction, fantasy, and related genre creators around the world.

Compensation: $15,000 for the scope of the project, paid in milestone installments.

Status: This is a contract position. Candidates must be US-based and eligible for legal employment.

Location: Hybrid remote/on-site (conference location)

With a small staff that supports SFWA’s multiple ongoing projects and services along with hundreds of volunteers, we are currently looking for a candidate to help manage the 2025 Nebula Conference.

Responsibilities

Attend the Nebula Conference and Awards Ceremony in person to supervise and support staff and volunteers.
Address emergent on-site logistical issues that may arise.
Develop and maintain a project plan, including a detailed timeline, to support the Nebula conference.
Work with SFWA staff and volunteers to identify and track tasks and deliverables pursuant to a successful event.
Support the tracking of expenses and management of event-related budgets.
Develop and document processes and policies for the Nebula Conference.
Schedule and organize training for Conference volunteers.
Organize Conference planning meetings.
Report status weekly to relevant SFWA leadership.
Coordinate with SFWA leadership to facilitate and oversee the recruitment and assignment of volunteers who will support all aspects of the Nebula Conference.

Event Management Scope

This role is responsible for ensuring that the following aspects of the event are successfully coordinated: panels, autograph sessions, awards ceremony, bookstore, and other Conference events and activities, including online events and panels.

Additionally, this role is responsible for the coordination of Conference teams, as well as supporting hotel-associated event management (A/V, food and beverage, room blocks, etc.).